Never miss a lead again.
WelcomeWren answers your calls and texts while you teach, books the class, and takes care of the reminders, receipts and review requests that come after. One flat monthly price, set up for you.
Early access is opening now. We set up the first studios by hand.
You can't answer the phone mid-class.
When you're the instructor, the owner and the front desk, calls and texts pile up while you're teaching. Voicemail, a personal cell, a booking link and your memory can only do so much.
Leads go unanswered
A new student calls during class, hears voicemail, and books somewhere else.
No-shows cost you
Without reminders, booked students forget, and that spot sits empty.
Follow-ups slip
No one has time to send receipts, ask for reviews, or check in on students who drifted away.
Your front desk, running in three steps.
We set it up for you
Share your studio's FAQ, classes and booking link. We connect WelcomeWren to your Calendly or Google Calendar. No tech work on your end.
It answers and books
Missed calls get an instant text back. Questions are answered from your FAQ around the clock, and new students are booked straight into your calendar.
It handles the follow-up
Reminders before class, a receipt and thank-you after, a review request the next day, and a daily summary of every lead sent to you.
Everything after "hello," handled.
Phone-only answering services stop when the call ends. WelcomeWren keeps going through the whole booking loop.
24/7 answers to calls and texts
AI replies to missed calls and texts using your studio's own FAQ.
Instant missed-call text-back
Every missed call gets a friendly text with your booking link.
Books into your calendar
Works with the Calendly or Google Calendar you already use.
Reminder texts
Sent 24 hours and 2 hours before each booking to cut no-shows.
Receipt and thank-you
A polished follow-up after every visit, sent automatically.
Google review requests
A friendly ask the day after class, while the experience is fresh.
Daily lead summary
One text or email each day with every lead and booking.
AI phone answering
On the Pro and Studio plans, WelcomeWren can pick up calls by voice, too.
On the roadmap: website chat, win-back texts for students inactive 30+ days, trial-to-membership follow-ups, class-pack and punch-card tracking, an owner dashboard, and Spanish-language replies.
Built for people who teach all day.
WelcomeWren is made for solo instructors and small teams of 1–5 people who don't have, or want, a front-desk hire.
- You're teaching most of the day and can't pick up
- Your bookings already run through Calendly or Google Calendar
- You'd rather teach than chase reminders and reviews
- Martial arts schools
- Dance studios
- Yoga studios
- Fitness studios
- Personal trainers
- Music teachers
- Coaches
- Skills trainers
- Small studios of all kinds
One flat monthly price. No per-call fees.
Cancel anytime, and setup is done for you. Early-access members will hear about founding-member pricing first.
Starter
- Missed-call text-back
- Calendar booking
- Reminders and receipts
- Google review requests
- Text-based (no AI voice)
Pro
- Everything in Starter
- AI phone answering
- Up to 300 minutes a month
Studio
- Everything in Pro
- Win-back campaigns
- Multiple staff calendars
- Up to 600 minutes a month
Planned launch pricing; plans and minute limits may change before launch.
Questions, answered.
What exactly does WelcomeWren do?
It's an AI front desk. It answers your missed calls and texts, books new students into your calendar, and then handles reminders, receipts, review requests and a daily lead summary for you.
Do I have to set it up myself?
No. Setup is done for you. You share your FAQ, classes and booking link, and we get your front desk running.
Does it work with my calendar?
Yes. WelcomeWren books into the Calendly or Google Calendar you already use.
What if a caller asks something the AI doesn't know?
WelcomeWren answers from your studio's own FAQ. When a question needs you, it hands the conversation off so you can follow up personally.
How much will it cost?
Planned pricing is $49, $79 or $99 a month depending on the plan. It's a flat monthly price with no per-call fees, and you can cancel anytime.
Will my students get spammed with texts?
No. Texts are tied to their bookings: replies, reminders, receipts and a review request. Students can reply STOP at any time to opt out.
When can I start?
We're opening early access now and setting up the first studios by hand. Join the list and we'll reach out personally.
Get your studio on the list.
We're setting up a small group of instructors and studios first. Leave your details and we'll be in touch personally, no sales pressure.